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Our secure document scanning process
We digitise HR, financial, corporate and medical records in three secure steps – helping UK businesses reduce storage space, find information faster and create a secure digital back-up.
We can come to you, box up your records and transport them to our secure processing facility using our own staff.
We carefully prepare your original documents for scanning, then digitise them securely and, if required, index them to your agreed specification.
Your scanned files are delivered securely as PDF, TIFF or JPEG via secure cloud delivery or on a password-protected or encrypted USB or hard drive.
Trusted for confidential records
See how we help UK businesses digitise confidential records securely, with minimal disruption to day-to-day access.
SFS took complete ownership of the scanning of our confidential HR records and managed the project to minimise disruption to file access. The splitting of the files into our specified sections was complex, but SFS provided a very efficient, consistent approach and we were very pleased indeed with the completed scanned files.
These were uploaded to our internal network and have saved us time and money when searching for employee data and, more importantly, fulfil our GDPR responsibilities by protecting our valued employees’ personal data. We would have no hesitation in recommending SFS to other companies that require this service.
Tracey Robinson
HR Director
Document scanning FAQs
Answers to common questions about bulk document scanning for UK businesses, secure delivery and document handling.
Your documents are handled by our own staff and processed in our secure facility. Digital files are supplied via secure cloud delivery or on password-protected or encrypted media.
Yes. We specialise in bulk document scanning for UK businesses, and volume discounts are available.
We can return your original paper documents to you, or we can securely store or destroy them after scanning. Your scanned files can be delivered via secure cloud delivery or on a password-protected or encrypted USB or hard drive.
Yes. We can deliver files with a naming structure that matches how your team works. If you need indexing or splitting by document type, we will agree the specification with you in advance.
Yes. OCR (searchable PDF) is available on request and is priced according to the quantity of documents.
Yes. We can scan large format documents up to A0.
Yes. We prepare documents for scanning, including removing staples and fasteners where needed, then return originals as agreed.
Yes. We can scan bound documents without destroying the bindings. Tell us the size, page count and whether colour scanning is required.
