Quality and compliance in document management
We are certified to ISO 9001:2015 and BS10008:2014 standards. Download our certificate.
Scanning under BS10008 accreditation is available on request as a premium service and is where all records scanned or stored by us retain confidentiality, availability, authenticity and integrity during the scanning or storage process. (BS10008 – Evidential weight and legal admissibility of electronic information)
Confidentiality and security
All staff working for Scan Film or Store have been security vetted to BS7858 standards (2009 amendments) which includes a DBS check too. We are also accredited under the Cyber Essentials scheme.
Health and safety
All staff follow our comprehensive health and safety policy. We regularly update risk assessments, COSHH assessments, PAT tests and electrical testing for all our premises. We’ll be happy to send you a copy of our policy.
Fire and intruder alarms
Our premises are protected by an up to date intruder alarm. Fire/smoke alarms are fitted throughout the processing and storage areas. All alarms are monitored by industry professionals all day, every day. We have all our fire extinguishers serviced annually and replace them when necessary.
We back up our data every night and store it in fireproof safes. Additionally a full copy of our data is reatined in secure off-site storage every week.The servers are top specification equipment with UPS protection (uninterrupted power supply) and mirrored drives. Our entire system is further protected by sophisticated firewalls and the latest TrendMicro antivirus controls. We are also accredited under the Cyber Essentials scheme.
Business Continuity Plan
A fully documented Business Continuity Plan is in place meaning that in the event of a catastrophic event at our site we can continue working and protecting our customers valuable records.
We are data Protection Act 1998 compliant and registered (DPA registration number Z6020186).
We leave nothing to chance. Neither in our business, nor in yours.
Please contact us for a free consultation or to find out more about our quality and safety standards.