For a start, it takes up space. Assuming that you pay for your premises in some way, unnecessary paperwork is effectively squatting.
Clutter also makes you inefficient. How long do you spend looking for documents you know you filed “sensibly” a couple of months ago but now can’t find?
And it’s stressful, isn’t it? For you and for your staff, who are probably as demoralised by chaos as you are.
If you’re shifting uncomfortably in your seat right now, don’t worry – you’re definitely not alone! But scheduling in a declutter or spring clean soon would be a good idea. After all, it’s the right time of year for it.
“But I need all this paperwork!” you may be saying. And maybe you’re right. But do you need it languishing in flimsy archive boxes or rows of rusty filing cabinets?
Here are three things to ask yourself:
Do I need it at all? If the answer is no, get rid of it. If it’s sensitive, make sure it’s properly destroyed so you don’t run into security issues.
Do I need it on site? A safe and secure storage facility could well be the answer – just make sure it’s one with a good barcoding, cataloguing and retrieval system.
Do I need it in hard copy? If not, scanning it will reduce its physical impact without you losing the content you need.
No one likes spring cleaning, but we all love an uncluttered, efficient workspace. And at least it will be done – until next year, anyway.
If you’d like us to help you assess your business data and how it can be more efficiently stored, expertly scanned or securely destroyed, contact the team on 0800 008 7229 for a no obligation assessment.