You’ll never guess what we scanned the other day…

Document scanning with Scan Film or StoreWe’re the first to admit that the document scanning and storage industry is hardly awash with high drama. It’s unlikely, in the course of any given day, that we’re likely to find ourselves facing anything more interesting* than several dozen boxes of customer survey forms, or a back office laden with technical drawings.

But just occasionally, a job comes in that we’d even risk turning into an anecdote at a dinner party without fear that we wouldn’t be invited back again. This is one such job…

“Do you do scanning in a different language?”

The enquiry came in via the website. A lady said she needed some documents scanned – and she needed them done fast. No problem, we thought, we can do fast. So we gave her a ring to find out more.

Our prospective client was pleased to hear from us, as she had a question of her own: “Do you do scanning in a different language?”

We scratched our heads for a moment. “Well, we could probably use OCR – that’s optical character recognition – and…”

No, no, she interrupted, that’s not what she meant. She just wondered if we’d scan foreign documents.

Well, as it happens we’ll quite happily scan the entire works of Shakespeare in Klingon if you should so wish, so it was agreed that we would go ahead with the job.

As always, we offered to collect the documents, but she declined: “I can bring them in, dear. Only, would you be able to collect me from the train station?”

How could we refuse?

Miss Marple and the mysterious suitcase

The next day saw us helping one very sprightly 85-year-old lady and one enormous – and very heavy – suitcase off the train at Bridgwater.

It wasn’t until we were back at the office that we finally got a glimpse of its treasures: ancient Tibetan manuscripts dating back to the 1500s.

Turns out, our client was heading to China to deliver a lecture on Tibetan religion, and had evidently (and rather sensibly) decided that hauling these precious tomes half way around the world in an airplane cargo hold wasn’t a sensible move.

Luckily, our Book Eye Pro 4 book scanner holds books carefully in a specially designed V-plate to keep the spines from being damaged, and then uses inbuilt software to flatten out the images and remove what we lovingly refer to as the ‘buttock crease’ (we tend not to actually call it this in front of our clients).

Anyway, our 85-year-old historian was thrilled to be presented with her manuscripts, now condensed into a USB stick that would barely make a dent on her travel allowance. She duly headed off and, presumably, brought the house down with her well-researched lecture.

So you see, we do have the odd Indiana Jones moment here at Scan Film or Store. Just without the bad guys. And the snakes. And the hat…

(*It should be pointed out that we do, in fact, find these things quite interesting. It’s just that we don’t think many other people would feel the same way. Which is as it should be really.)

Got something interesting for us to scan? Get in touch with us today – we can’t wait to find out what it is!

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What every office manager needs to know about data security

Flooded office... Scan Film or Store: What every office manager needs to know about data securityWhat would happen if you lost all your data? Sorry, perhaps we should have started with something a little gentler. Cup of tea? Biscuit?

No one likes to talk about data security. Just like no one likes to talk about insurance or funeral planning or what sausages are really made of.

It’s almost bad luck, isn’t it? Like the mere mention of the concept might summon a disaster, much like saying the name Candy Man out loud (as an aside, can you believe it’s been 25 years since that film came out??).

Thing is, and you might want to brace yourself for this, more than 60% of companies never recover from a major loss of data.

Now you may think that your data is perfectly secure, thank you very much – you’ve got the latest systems installed, you use the Cloud and all that sort of high tech malarky.

But here’s the thing: what about your printed data? That’s right, just because it’s old fashion paper and ink, doesn’t means it’s not data – or that it can’t cause havoc if it’s lost, stolen, damaged or destroyed.

Before you give up reading in despair, there is hope! Here’s our handy guide to protecting your printed data from pretty much everything except an invasion of data eating alien life forms.

Keep it dry

Paper and water do not make good bed fellows. Too much moisture and you’ll end up with papers that stick together, go mouldy or even start turning to pulp, making them unreadable.

Keep it ventilated

A badly ventilated room is likely to get damp simply because there’s a degree of moisture in the atmosphere, and therefore you’re going to end up with the same problems, especially the mould.

Get it scanned

If there’s a disaster at your office – fire, flood, plague of paper eating locusts – you’re going to wish you had copies of everything, aren’t you? Ideally copies that the locusts won’t want to eat. Also, anything printed on a thermo-printer (like till receipts, for example) will fade over time. If you’ve got boxes of archived expenses in your storeroom, you might want to check and see whether they’re blank yet.

Destroy it properly

Simply chucking a barrowload of old box files on the recycling pile is not enough – haven’t you watched any spy movies? Sensitive paperwork has a way of getting into the wrong hands. Destruction is a far safer option, and if you want to be 100% sure no ones going to go rifling through your secrets (or your customers’ secrets), you’re best off getting them professionally cross-shredded and pulped.

Incidentally, the same goes for microfilm and microfiche. Given that the images on these are roughly a centimetre wide, using a regular shredder will at best lop an image in half, leaving an awful lot that can still be read and understood. The only way to properly destroy them is via incineration. And before you go hauling your galvanised garden burner out of the shed, it’s worth noting that microfilm and microfiche burn at 2000 degrees and release dangerous pathogens so if the heat doesn’t kill you the fumes will! Best leave that to the professionals.

Store it offsite

Finally, for those documents you’re obliged to keep in their original form for a certain period of time, we’re back to the issues of damp and ventilation. Oh, and theft as well. And human error (well, it’s not easy keeping track of all those papers, is it?). The best solution is professional offsite storage in a secure, monitored and alarmed facility with an advanced barcode tracking system and on demand retrieval services. (FYI: we might know someone who can help with this.)

So there we are – a few simple tips to help protect your data. We hope your business remains disaster free this year. But if you want to make sure that you’re prepared for every eventually, do come and talk to us. It’ll be a whole lot cheaper than trying to recover from a data security problem.

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Our thanks to our top suppliers in 2016!

We are delighted to announce our top three suppliers for 2016. Each of these superb companies have gone the extra mile in providing exceptional service to us and have greatly assisted us to grow and maintain our market leading position.
If your business is looking for these types of service we can thoroughly reccomend:

hr-dept-logo-hi-res

What they do for us

As their name suggest they are our ‘out sourced’ Human Resources department. They provide us with timely updates on Employment Law changes and all the necessary correspondence and paperwork involved in recruiting and managing staff. They also give us telephone advice on all the staff issues and tricky situations that we sometimes have to face i.e. pay reviews, disputes and disciplinary proceedings (mercifully few of the latter for us!). Their strapline is that they ‘Prevent People Problems’  – and they do that brilliantly.

What else do they do?

Pretty much everything to do with staff and their development and management: recruitment, payroll, employee benefit schemes, DBS checks, and some excellent training courses. They also have  a close link with MY HR Toolkit  (which we use) which electroniaclly stores employee files and allows them to request holidays online etc.

See the HR Dept website for more details here.

rnblogo

What they do for us

RNB Group do all our printing of vital barcoded separator sheets  (30,000 at a time!) which tells our high volume scanners when to create a new document. The clarity and accuracy of these sheets are essential to our processes and they consistently exceed our requirements. They have also printed for us an innovative and handsome wrist support/notepad  identifying our varied services which we have given out to our customes and which look great! RNB Group are also our partners in joint tender bids where they provide direct mail surveys being sent out and we scan and extract the data from the replies. They are affordable, accurate and provide a prompt service – excellent!

What else do they do?

They specialise in all areas of marketing fulfilment working with their clients from planning and creation, printing and through to delivery of their communications. They also provide creative services and all aspects of print and mail services. They specialise in working with charities, housing associations and companies that need automated postage solutions.

Read more about what they may be able to do for you here.

atw-logo

What they do for us

These clever guys create and manage our Google Adwords campaigns and also constantly tweak our website to maximise our SEO and web presence. Through this ‘black art’ (no idea how they do it!) and their encyclopedic knowledge of how Google and other serch engines work they provide us with fresh leads to follow up through our sales process. They often come up with great ideas to attract potential customers searching online who are looking for our range of business services. They report how our website is performing every month and advise us on what advertising is working.

What else do they do?

They are specialists in all aspects of web marketing: paid searches (pay per click advertising), organic search (SEO), social media and training, websites and blogs. If you need to know more ask them — it’s all too clever and complicated for me!

Can All Things Web help you? Contact them here.

Our sincere thanks to all three of you for making a real difference in our business and we look forward to working with you in 2017. We also take this opportunity to thank our other suppliers and partners that we worked with last year – we appreciate your support too.

The Scan Film or Store Christmas Quiz

The Scan Film or Store Christmas QuizMince pies. Carol singers. Absolute bedlam on the high street. It can only mean one thing – Christmas is approaching. And fast! But don’t let the thought of all the presents you haven’t bought yet depress you. There’s one thing everybody loves about the run up to the Big Day, and that’s the annual Scan Film or Store Christmas quiz.

This year, we’ve taken our inspiration from the silver screen and put together a list of quotes from 10 of our favourite Christmas films, along with a few trivia hints to help you identify them (and give you something to talk about at the office Christmas party). Get all the film titles right and you’ll be in with a chance to win a bottle of champagne and a box of mince pies to help you celebrate / cope with the in-laws / tick another item off the present list.

So, do you think you’re up for the challenge?

Ready, steady, quiz!

What are the titles of these 10 popular Christmas films?

1) “We elves like to stick to the four main food groups: candy, candy canes, candy corns and syrup.”

The star of this 2003 movie had to eat so many sweet products during filming that he ended up getting headaches from the sugar.

2) “Look, Daddy. Teacher says, every time a bell rings an angel gets his wings.”

This 70-year-old film may be a firm favourite, but two of its writers called the finished work “horrid” and refused to watch it when it was released.

3) “Blast this Christmas music. It’s joyful and triumphant.”

The prosthetic make up worn by this film’s star took around eight hours to apply and was so uncomfortable that he needed counselling from an expert in torture-resistance techniques.

4) “No! No! I want an official Red Ryder Carbine-Action Two-Hundred-Shot Range Model Air Rifle!”

This story is partly based on a book called In God We Trust: All Others Pay Cash, a collection of short stories written by Jean Shepherd for Playboy magazine in the 1960s.

5) “You’re skipping Christmas! Isn’t that against the law?”

This film won the Young Artist Award for ‘best family feature film’ in 2005, but was also nominated for ‘worst film’ in the Dallas-Fort Worth Film Critics Association Awards.

6) “Now I have a machine gun. Ho ho ho.”

The all American hero of this popular action film, set at an office Christmas party, was actually born in Germany in 1955 – unlike many of the actors playing the movie’s German terrorists.

7) “I gotta tell you, Santa, there’s something about this place that doesn’t seem quite… kosher.”

The central theme of this Christmas film was inspired by the retail hysteria over the Cabbage Patch Dolls during the 1980s.

8) “A sequel. That’s it. We’ll bring it out on March 25 and we’ll call it… Christmas 2!”

The role of BZ in this film was offered to Harrison Ford, Burt Reynolds, Dustin Hoffman and Johnny Carson, before finally being accepted by John Lithgow.

9) “If I could work my will, every idiot who goes about with ‘Merry Christmas’ on his lips, should be boiled with his own pudding, and buried with a stake of holly through his heart!”

Released in 2009 and featuring the voice of Jim Carrey, this was the first Disney animated movie to release in IMAX 3D – and Carrey’s first film with Disney.

10) “Okay, this is extremely important. Will you please tell Santa that instead of presents this year, I just want my family back?”

This family film took $17,081,997 in its opening weekend in 1990 and stayed at the number one spot for 12 weeks, and in the top ten until June the following year.

How to enter

It’s really very easy. Just SCAN through these FILM clues, then STORE your answers in email format (see what we did there?) and send it to info@scan-film-store.co.uk. Remember, we’re looking for the film titles please! All entries with 10 correct answers will be put into a hat (by which we mean random number generator) and the winner chosen at random on 15th December 2016. You’ll receive your prize by 23rd December 2016, ready for the big day. Good luck!

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Why storage is cool (stick with us on this one)

Scan Film or Store - why storage is coolMinimalism. It’s a big thing right now. People are decluttering left, right and centre. Stuff, it seems, is no longer cool.

Just ask The Minimalists, Joshua Fields Millburn and Ryan Nicodemus. Joshua was leading an outwardly successful but ultimately unfulfilling life as a corporate executive when he discovered that what he needed was not more but less.

He soon converted best mate Ryan to his way of thinking. Ryan took a pretty drastic approach to his conversion. He packed up literally all his belongings as if he were moving house, draping dust sheets over big items like furniture. The deal was this: each day he would unpack or uncover only that which he genuinely needed. At the end of 21 days he would throw the rest away.

All of it.

Just let that sink in for a moment.

Crazy, right? But the pair now have 4 million people regularly reading their blog, and they’ve been featured everywhere from the New York Times to the Wall Street Journal.

Japanese decluttering expert Marie Kondo takes a slightly different approach in her book The life-changing magic of tidying up. Although the first two thirds is likewise dedicated to divesting oneself of earthly possessions, her rather charming method involves keeping only those things which ‘spark joy’.

It’s all very inspiring, but not necessarily as easy to apply to an office setting as it is at home. After all, while toner cartridges and A4 envelopes don’t spark huge amounts of joy in most people, they’re pretty essential in the workplace.

What you can do, however, is get rid of some of that excess paperwork. Those musty smelling box files full of forms and letters and reports that haven’t seen the light of day since perms were in fashion are neither joyful nor essential, and are in fact costing you rather a lot of money in rent.

If you’re worried you might need them one day, get them scanned or at least store the originals offsite to create a more Zen-like atmosphere in your own office.

Ideally though, chuck them. Actually don’t chuck them, get them securely destroyed (you don’t want confidential information showing up in the papers or on a competitor’s desk, do you?).

We can help with all of the above, so get in touch today and we can chat about the best options for your business.

Just don’t expect us to help you clear out the kitchen fridge. We don’t do mouldy sandwiches.

Remember when floppy discs seemed high tech?

Nothing makes you feel quite as old as realising you can’t listen to the first single you ever bought without getting hold of equipment that today’s teenager would classify as retro. Or vintage. Or antique, even. Charming.

Technology certainly has moved on. Would your younger self have believed that one day we’d be able to buy, store and play music on our phones, or watch movies on handheld screens the size of greeting cards? You’d probably have dismissed the idea along with Marty McFly’s hoverboard and Martin Bower’s teleport bracelet.

Much as we love the progress that has been made in these modern times, we can’t help looking back with fondness at some of the tech dinosaurs that have become extinct over the years….

Cassette tapes

Remember listening to the radio and waiting with your finger poised above the record button so you could tape your favourite tune when it came on? Without any of the DJ’s introduction, if you were really skilled. Fun times. Less fun was having to find a suitable pencil to wind the ribbon back in if it got chewed up in your old cassette player.

VHS and Betamax

Long before the PC vs Mac gang wars started, it was all about Betamax vs VHS. Whichever side you were on, there were definite disadvantages to the whole video thing, from the crazy convulsing picture when you pressed pause, to the chance for your mum to record over your favourite episode of the A-Team because you forgot to label the cassette.

Reel-to-reel

Is it just us, or do reel-to-reel tapes make you think of spy films? No? Just us then. These bad boys actually date back to the 1920s, but there are still plenty of them out there today, mostly boxed up in attics and warehouses for lack of anything to play them on. Sad, isn’t it?

Floppy disks

Now these made us feel like proper techies, and not in a bad way. “You need a copy of that report I wrote? No probs, won’t be a tick… no, no need to fire up the printer, I’ll just copy it onto a floppy for you.” Genius. Especially when they added that little ‘write protection’ tab so no one could wipe out all your hard work.

Ah, nostalgia. If only we could go back, right? Actually, scratch that – no one needs to live through shoulder pads, mullets and Milli Vanilli again. But it is nice to take the occasional trip down memory lane, if only to laugh at the clothes you once thought made you look super cool.

That’s where we can help. At Scan Film or Store we can convert old analog audio and visual material into DVD, CD, external hard drive or USB format, which won’t snap, tangle, unravel, fade or lose quality. That way, you can listen to or watch your old music or video footage on any modern machine, and ensure that your memories will last well into the future.

If you’d like more information about how we can convert your old analog material to a digital format, just get in touch.

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How long do I need to keep my business records?

How long should business records be kept?“How long do I need to keep my business records?” It’s a question we’re asked fairly often – but probably not often enough.

Some people assume they need to hold on to every last scrap of paper like a demented hoarder, and the consequences can be alarming.

Our director once visited a potential client who had records dating back to the Ark stored in the upper rooms of the company’s office.

The weight of these endless files was actually bowing the floor – and, in turn, the ceiling above the heads of the poor employees below, who daren’t venture into the store room for fear of the entire lot collapsing like something from a disaster movie.

As it happens, many records need only be kept for a few years – though there are others that you should hold on to for a lot longer than you might think.

Here are just a few facts for you…

  • COSHH records need to be kept for 40 years (which is the average lifespan of a bare eyed cockatoo, animal lovers)
  • Contractor time sheets should be kept for a year following transfer to your accounting system…. but those required for revenue purposes must legally be kept for six years.
  • Accident books should be kept for six years after the last entry (or Joe Pasquale will hunt you down and break your leg*)
  • Unsuccessful quotations should be kept for one year, but for successful ones it’s only until payment of invoice and audit.

And that’s just a start! Confused? Don’t worry. To make life a little simpler, we’ve compiled this handy guide which should help you figure out what you can bin and what you can’t.

Of course, that’s not the only way we can help. Because once you’ve decided what needs to be filed and what can be scrapped, we can do three things:

  • Document storage – so you don’t have to worry about the ceiling caving in. Our facilities are alarmed, protected and monitored 24/7, giving you complete peace of mind.
  • Document scanning – to create digital records that are much easier to access. We’ll even train you and your staff to use the software to maximum effect.
  • Secure data destruction – because chucking private client records and sensitive financial data in the skip behind the office is a really bad idea.

Give our friendly team a call today to find out how we can help you avoid a storage nightmare.

(*Ok, we made this bit up.)

Five ways to save office space

If your staff can levitate you could save on much needed office spaceWhen you rent your office by the square foot, a chance to save office space means a chance to save money. But how far would you go to shave a few inches off your floorplan to help keep costs down? If you need to save space in the office here’s 5 solutions (if you’re up for a challenge):

  1. Ban Office Chairs
  2. Build Bunk Cubicles
  3. Relocate to Outer Space
  4. Install Window Cabinets
  5. Create a Digital Archive

 

Read more in detail below:

Ban Office Chairs

Yes, all of them. Standing desks are all the rage anyway. According to Tony Randall of Randall’s Office Furniture, they can even help you lose weight. Who needs to rest their weary bones? Sitting is for losers! Stand and save office space, that’s what we say. And if you can find employees who are practiced in the art of levitation, so much the better.

Build Bunk Cubicles

Most kids prefer bunk beds to regular beds, so it’s surely only fair to say that your employees will have more fun working in vertically stacking bunk cubicles than they currently do in their frankly rather unimaginative ‘side by side’ layout. And just think of how much floor space you’ll save! Horizontal working is so passé, don’t you think?

Relocating your Office into Outer SpaceRelocate to Outer Space

Not only will you be celebrated the world over for your pioneering pluck, you’ll be able to store pretty much everything off the ground thanks to the lack of gravity. Do remember to invest heavily in ropes and chains though, to ensure your supplies (not to mention staff) don’t float away.

If outer space isn’t a possibility then Elon Musk could make Mars a new venture:

https://www.theguardian.com/science/2016/sep/30/elon-musk-spacex-mars-mission-volunteers

 

Install Window Cabinets

When apartment dwellers want a bit of space to grow flowers or herbs, they turn to their window ledges. So why shouldn’t space-starved office workers do the same? You may very well start a trend. Soon every office block will be speckled with filing cabinets stuck to their outer walls with ‘No More Nails’.

Create a Digital Archive

Ok, we’ll admit these aren’t the most practical of solutions, but there’s one more idea that is. How about scanning your paper documents to create digital records, or storing the originals offsite? Now there’s a thought! Funnily enough, this is something we can take care of for you.  Get in touch to find out how we can help you save office space without having to resort to drastic measures.

The time Scan Film or Store helped save my marriage

In this month’s blog post, one Scan Film or Store customer explains why working with us had unexpected benefits…

I have a confession to make – I’m a hoarder. I still have the sticker book I was given in junior school, countless printed photos from the days before iPhones and Instagram, and a collection of letters and diaries that span most of my lifetime.

As a journalist, I also have an awful lot of magazines. Well, I did. Shelves of them. Granted they were neatly categorised – some for research, some for fun, most because they contained a piece of work I’d done at some point in the last decade – but they were taking up increasing amounts of room. And gathering dust (confession number two: I’m not much of a housekeeper). Something had to be done.

One option was for my husband and I to move from our two bedroom flat into a three bedroom house. Except that decision, when we made it earlier this year, was precipitated by the discovery that we were expecting twins. Yes, a new house would give us more room, but it would instantly be filled with cots and nappies and various other small person paraphernalia. There wouldn’t be much left over for all those magazines.

My husband was adamant. The move would be a chance to reduce our (read: my) clutter. We would have a clear out as we packed, and another as we unpacked. I knew he’d be ruthless, and I feared for my magazines.

Luckily, I knew someone who could help. I spoke to Mark at Scan Film or Store about how easy it might be to get my articles scanned so I could keep a record of my portfolio without the bulk. “Oh, very easy,” he assured me. I think he might have said a few technical things after that, but I’d heard all I needed to hear. Easy is what you want when you’re preparing for a house move and two babies, as well as running your own business.

And it was easy, from start to finish. Mark even provided me with boxes, and collected them once they were full. The magazines were carefully disassembled, and the articles I’d marked were scanned using the kind of technical wizardry that is well beyond my understanding.

Next thing I knew, I was holding a single disc containing 635MB of high-res PDF files, all perfectly square and in focus, labelled up with the magazine name and issue. I was thrilled – as was my husband when he saw the empty shelves in the study.

Having this digital portfolio has also given me the raw materials to update my website with visual examples of my work (when I get a chance) or email new editors with clippings if they ask for them. Ideal for those pieces that never got published online.

I’m not sure there’s a cure for being a hoarder, but there’s certainly a way to stop it taking over your life – or wrecking your marriage. I can’t recommend Scan Film or Store highly enough, for everything from technical expertise to excellent customer service.

If they could do such a great job with my relatively small stash of magazines, imagine what they could do with a whole office storage room or even a warehouse full of paperwork?

 

5 (not entirely serious) ways to survive a summer stuck in the office

5 ways to survive a summer stuck at the officeSo summer is upon us, and Facebook will soon be full of holiday snaps from a rash of exotic beaches around the world. Which is great if they’re yours, but less fun when you’re looking at them from your desk, with its ineffective air con, wilting rubber plant and view of the skyscraper next door.

There’s only one way to survive a summer stuck at the office, and that’s to cheat and bring the holidays to you. Here are a few ideas to get you started:

1) Join the tourists and get the open top bus to work instead of your usual commute

Be sure to abandon your laptop in favour of a backpack (worn on both shoulders, naturally) and hang a digital SLR around your neck so you fit in with the crowd. Then relax as the usually frustrating journey to the office becomes a mini staycation adventure in your own town.

2) Suggest a theme for dress down Friday – Hawaiian, beachwear, mermaid etc

You’re not the only one who isn’t eating paella and swigging sangria on the Costa del Britsabroad – your colleagues are bound to be feeling the effects of the green-eyed holiday monster too. What better way to boost moral than to get everyone out of their shirts and ties and into something far more suited to a resort theme night?

3) Buy a cocktail kit and mix everyone up a pina colada* at lunchtime, complete with umbrellas (*It may need to be a virgin one, depending on your boss)

If anything’s going to distract you from the why-am-I-here-when-it’s-sunny-outside blues, it’s a cold glass of something cheerful. Even if you decide that vodka at midday is probably not going to help you balance the accounts or proof read that report, a well made summer mocktail can do wonders for the soul.

4) Insist that everyone in the office speaks with a foreign accent

Granted, this one may be harder to pull off, but if you can get everyone on board (and we suggest trying this after the cocktails, assuming you were able to persuade the manager to let you have real ones) the sound of non-English chatter should help you feel like you’ve escaped home shores for a little while.

5) Fill a tray with sand, put it under your desk, take off your shoes and pretend you’re on a beach

If you can’t go to the beach, the beach must come to you. If anything signals being on holiday, it’s the feeling of sand between your toes, and this particular summer survival kit is so easy to make (helpful hint: sand is readily available at any good DIY store, or your kid’s sandpit).

Of course, you could always book yourself an actual real life holiday. In which case, we’ve got one final summer survival tip – make sure you don’t forget data security while you’re gone. Thieves tend to see the holidays as a chance to notch up a little overtime, so get your documents stored securely, either by locking them away at an alarmed and monitored unit like ours or by transferring them to protected digital formats.

Then lock the door behind you, and forget about it all for a week. Oh, and before you go, don’t forget to send these tips to the colleagues you’re leaving behind – after all, if you’re going to make them look through your exotic Facebook snaps, you should at least give them the tools to survive a summer stuck in the office.

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